DRIVE YOUR BUSINESS FORWARD. WE'LL CUSTOMISE THE SYSTEM.
Smarter accounting for car rental businesses. From reservations to returns, your business runs your way.
Managing a car rental business involves more than handing over keys. You need to manage vehicles, rental agreements, deposits, customer billing, insurance excesses, maintenance, traffic fines and vehicle utilisation — all while keeping your finances under control.
At Reed Business Consultants, we offer flexible cloud accounting solutions that can be customised to suit the specific needs of car rental companies, vehicle hire businesses and fleet operators.
Your fleet is unique. Your rental procedures are unique. Your accounting system should be too.
WHAT CAN WE CUSTOMISE FOR YOUR CAR RENTAL BUSINESS?
Vehicle Rental Quotations & Invoices
Create professional rental documents tailored to your requirements, including daily, weekly and monthly rates, mileage charges, additional drivers, delivery fees, cross-border charges and other rental costs.
Customised Rental Agreements & Forms
Design document layouts and forms with the fields you need to capture vehicle details, registration numbers, customer information, rental periods, mileage readings, fuel levels, deposits and agreed rental conditions.
Vehicle Fleet Costing
Track vehicle-related expenditure, including servicing, repairs, tyres, insurance, licences, tracking devices and other operating costs. Allocate expenses to individual vehicles to help assess their financial performance.
Vehicle Utilisation & Rental Income
Organise your accounting information to analyse rental income and operating expenses by vehicle, customer or branch. Use the information captured to assess vehicle performance and identify opportunities to improve fleet profitability.
Deposits, Refunds & Customer Accounts
Customise your accounting workflows and documents for rental deposits, refundable security deposits, additional charges, customer refunds and outstanding balances.
Vehicle Collection & Return Inspections
Create customised check-in and check-out forms to record mileage, fuel levels, existing damage, new damage, accessories and other relevant inspection details.
Traffic Fines, Damages & Insurance Excesses
Record and allocate traffic fines, damage charges, insurance excesses and other recoverable expenses to the relevant customer or vehicle, according to your rental terms and applicable requirements.
Maintenance & Service Schedules
Develop customised records for vehicle servicing, repairs, maintenance history, licence renewals, insurance renewals and other fleet administration requirements.
Bookings, Reservations & Customer Billing
Customise forms and workflows to capture reservation references, customer details, rental dates, vehicle categories, agreed rates and additional services. Integration with a separate reservation platform, where required, can be assessed independently.
Management Reports & Profitability
Use your accounting information to assess rental income, running costs and profitability by vehicle or fleet, helping you make better-informed decisions about vehicle replacement, pricing and fleet expansion.
ONE FLEET. ONE FLEXIBLE ACCOUNTING SOLUTION.
Whether you operate a small local car hire business, a tourism rental fleet, a corporate vehicle hire service or a large multi-branch rental company, Reed can customise accounting documents, data fields and workflows around your requirements.
Need a rental invoice that calculates extra kilometres? A vehicle inspection form that matches your procedures? A report showing the costs and income for each vehicle? A customised statement for corporate rental clients?
Tell us how your business operates. We'll work with you to customise a solution that fits.
SPEND LESS TIME ON ADMINISTRATION. FOCUS ON YOUR FLEET.
With Reed, you get flexible cloud accounting backed by customised programming and personalised support from Reed Business Consultants.
REED — Your Business. Your System. Your Way.
Contact us today to discuss a customised accounting solution for your car rental business.
